Dynamic Duo Cleaning strives to provide unsurpassed excellence in all of our offered services for our clients. While we do not offer refunds on services that have been provided, if we receive prompt notification, we will come back to examine the problem. If the problem involves the quality of service we have rendered, we pledge to correct the problem at no charge.
If we do not receive notice of a problem within 48 hours of the service, or if you decide to correct the problem yourself, we will not be able to fix the problem for you nor will you be compensated for your inconvenience.
If you have purchased an hourly service, we can only guarantee that a service pro will stay for the specified amount of time. We may not be able to complete all tasks if time runs short. Therefore, if the problem involves the time needed to complete the service rather than the quality of the service itself, we can only correct the problem if you purchase additional time.
Holidays: Dynamic Duo Cleaning is closed on New Years day, Presidents day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day and the day after, and Christmas day. If your regular cleaning lands on one of these days we will reschedule you to another day. Weekly clients will have first choice of rescheduled dates, then bi-wkly, then monthly. If you will be out of town or on vacation during a holiday week please let our office know as soon as possible by emailing us at email@example.com to avoid a lock out fee.
Newsletters: Occasional newsletter emails are sent to our clients, usually monthly. Our newsletters contain essential updates on holiday closures, snow days, exciting home management tidbits, and information on additional services, etc.
Customer Feedback: Each of our clients has different needs. Please keep us informed of any comments or suggestions you may have. The more specific your feedback is, the better job our staff can do for you. If you are not satisfied with the service, please let management know of your concerns within 48 hours of the service.
Products: Dynamic Duo Cleaning provides the products and equipment necessary to clean your home. Our products are earth-friendly and entirely safe for your surfaces. If you would like us to use a product we do not carry, then please provide that product and we will be happy to use it in your home. We cannot, however, guarantee the safety of products that you offer. For heavy build-up or stains, we may request your permission to use a stronger cleaning agent, which may contain toxins. Please ask our office if you would like more specific information on our products.
We are happy to customize our services to fit individual needs: Please communicate these needs to our management staff, and we will be glad to accommodate, as long as the requests are for tasks in which our service pro has been professionally trained. We offer several different types of services tailored to your needs. Below is a list of the tasks performed on each type of cleaning, and how the time is used:
No Risk booking policy for hourly cleaning: On a first time cleaning, or if it has been over a month since the last cleaning with us, the cleaning will be charged by the hour. For hourly cleanings, the cleaners work from a written list of priorities provided by the client and get as much done as possible. Priority lists are typically completed via email. We encourage our clients to over-book rather than under-book the number of hours for the first time or occasional cleaning. There is no risk in over-booking because we only charge for the amount of time it takes to do the cleaning. We only have a 3-hour minimum. The risk in under-booking is that the cleaning may only be partially completed, and our schedule may not allow us to stay longer. Please be as specific as possible on your priority list to ensure your cleaning is fit to your needs.
Move-In/Move-Out/Post Construction Cleanings: These are deep cleanings in a house or apartment where there is little or no furniture, or in a home that has had a recent minor to major remodel. These cleanings are done hourly from a list of priorities, typically completed via email.
Ongoing House Cleanings: After the initial hourly cleaning, we charge a fixed rate for regular service (weekly, bi-weekly or monthly). We may not be able to accommodate tri-weekly schedules. This rate includes the basic tasks listed below.
Living Spaces: Dust furniture/flat surfaces, remove trash bag from the trash can and replace trash bag, lampshades dusted, cobwebs removed, and window sills dusted; tidy the overall room appearance; vacuum floors and carpeting; and clean wood floors.
Bathrooms: Clean toilets including pee-traps, tip your toilet paper, clean the sink(s), counter, mirror, clean shower/tub including built-in soap-trays, hardware; dust shelving with minimal knick knacks, remove trash bag from the trash can and replace trash bag, clean light switches, and outlets and clean flooring including back behind the toilet.
Kitchen/Dining: Clean exterior of large appliances, clean inside and outside of microwave, clean countertops, clean sink area including disinfecting sink, remove trash bag from the trash can and replace trash bag, take out recycling, dust all flat accessible surfaces, remove cobwebs, clean table, chairs, barstools, and clean the floor.
Optional Cleaning Services: Our automated system allows us to give an estimate of basic cleaning services which cover the tasks the most substantial majority of our clients expect, as listed above. Additional cleaning services are provided upon request, for an additional charge.
Popular optional cleaning services include, but are not limited to:
- Change bed linens
- Interior appliances, i.e. fridge and oven
- Dishes Wash/Dry/Put away best we can
- Laundry Wash/Dry/Fold We do not put clothes away and we do not iron clothing.
- Dust or wet-wash blinds (we are only equipped to do metal, wood, or faux blinds, no fabric. – We can only dry-dust fabric blinds the best we can
- Interior windows and sliding glass doors (reachable by a two-step ladder)
- Carpet Steam-Cleaning
- Upholstery Steam-Cleaning
- Area Rug Steam-Cleaning
- Pet Urine and Odor Removal
Service Times: We do our best to be prompt and meet the service time indicated, but traffic and other clients may affect our schedule. If your scheduled service pro(s) is going to be more than 45-minutes late, we will contact you. If no arrival time is indicated, then the cleaning will be completed between the hours of 8:00 a.m. and 5:30 p.m. Our service pros appreciate your flexibility. When possible, please allow for an open time frame rather than exact arrival time. We do a 2-hour window.
Payment Policy: We accept checks, American Express, Visa, MasterCard, Discover and Cash. Any check returned from your bank will be assessed an additional fee of $35, if made good within 3 days of notification. Checks not made good within 3 days are subject to a fine of up to 5 times the value of the check + legal and/or collection fees.
We do not accept checks on one time or 1st time cleans, sorry.
Late Fee: If your account is paid more than 10 days late for any reason we charge an automatic $40 administration fee and interest will start accruing after 28 days at the rate of one and a half percent (1.5%) per month and twelve percent (12%) per annum and any other associcated collection fees on all overdue amounts. Dynamic Duo Cleaning reserves all rights available under Minnesota law to collect any amounts due and owing under this agreement.
Late Cancellation/No Show Fees:
Please understand that unlike other industries such as retail, hairdressers, etc. we in the cleaning industry do not have the luxury of walk-in customers to supplement our schedules when a client cancels without notice. When we schedule your service appointment, we reserve that space/time for you and you alone. Our staff depends upon your job being there for them to make their salary. Cancellations cost them dearly, and we find that if they lose out too often, they quit. YOU are vital in helping us to retain our excellent staff. We understand that you do not want to see strangers every time we come to visit, and we don’t want to have a continual revolving door of new hires either.
The cleaning industry is one that has very low-profit margins. Therefore we schedule all of our jobs on a daily basis based on what work is available that particular day, and we plan for no downtime between jobs if possible.
Delay in Access: If you insist on a specific time (other than 8 a.m.) please be advised that if our scheduling does have any down/wait time that we will try our best to work with you in order to meet your needs, but we may need to charge you an additional fee to cover the time that employees are asked to wait before accessing your home or place of business.
Last minute cancellations can wreck havoc on our scheduling, causing both our other clients and our staff great distress. You may reschedule, skip, add, or cancel any of your cleanings, however we do ask for a 48-hour notice of any of these actions.
If you wish to cancel or reschedule a service appointment, please email our office at firstname.lastname@example.org during business days (Mon-Fri) before your scheduled service.
For canceling a service: We need at least a 48 business hours’ notice (excluding weekends) is required. We must adhere strictly to this policy to prevent lost wages for your service pro(s). If a service appointment is canceled less than 48 hours in advance, or if the service pro is unable to enter the home, a cancellation fee of 50% of that service appointment cost will be charged. If an open-ended (hourly) service appointment is canceled less than 48 hours in advance, a cancellation fee of $80.00 will be charged.
For rescheduling a service: We need at least a 48 business hours’ notice (excluding weekends) is required. We must adhere strictly to this policy to prevent lost wages for your service pro(s). If you need to reschedule less than 48 hours in advance, a fee of $25.00 will be charged. All cancellations will also cause your rate to increase to the next level (for example – skip a weekly cleaning, and you will have to pay the bi-weekly rate for your next cleaning).
Late Cancellation/No Show Fees go directly to the assigned service pro.
On the rare occasion that Dynamic Duo Cleaning must reschedule an appointment with less than a 24 hours notice, a $20.00 credit to compensate you for your troubles will be offered for the next service appointment. If the client refuses our offer to reschedule for any reason, no credit will be given.
Health matters: We ask that you notify our office by 7:00 a.m. if you or anyone in your family is sick or has a contagious illness so that we can take precautions or choose to re-schedule your job. We will also never send one of our team members into your home if we know that they are ill. Please note that due to health reasons we do not clean up after pets unless you purchase pet clean-up in advance.
Returned Check Fee: Returned checks are subject to a $35.00 processing fee, and a late payment fee of $25.
Loss or Breakage: Dynamic Duo Cleaning is fully insured and we provide workers comp on all our service pros, well beyond the minimum amounts purchased by many housecleaning companies.
PLEASE BE ADVISED WE ASSUME NO LIABILITY FOR DAMAGE OR LOSS OF ITEMS THAT ARE NOT SECURED PROPERLY OR THAT WERE DAMAGED PRIOR TO OUR CLEANING. (Example: heavy pictures hanging from thumbtacks, any type of floating shelves, etc.) Curio or nick-knack items of extreme value, (monetary or sentimental) should be stored in a case behind glass or dusted & cleaned by the owner. All surfaces (i.e.: Marble, Granite, hardwood floors, etc.) are assumed to be properly sealed and ready to clean without causing harm when common cleansers are used. Ask our office for details on insurance limits.
We need to be able to work freely and without distractions. Every effort is made to work safely and cautiously, but we cannot assume liability for the safety of others while cleaning your home. This includes children and pets. Be advised that if we are subject to distractions that affect our ability to work in our usual fashion or speed, we reserve the right to charge for our extra time spent in the home.
If for any reason an employee of Dynamic Duo Cleaning feels that their safety is in danger enough to leave the job site, due to actions by the client, guests of the clients or others at the job site, Dynamic Duo Cleaning client will remain liable for the full cost of the job.
Although we are professionals, we are not miracle workers. Sometimes we are called in too late to correct the damage that is already done to some surfaces. Other items may take a couple of cleanings to look their very best. In cases of extremely cluttered areas or surfaces, we reserve the right to use our prerogative to skip those areas to avoid damaging items or hurting ourselves.
Non solicitation agreement: When entering into an agreement for services with Dynamic Duo Cleaning you agree not to solicit for hire any staff member introduced to you by Dynamic Duo Cleaning for any related services. If you are found to have solicited one of our staff please be advised that our referral/training fee is $2,500 payable to Dynamic Duo Cleaning immediately upon employing our staff for any services to your home/business + your service pro will be terminated immediately from our employment as they will also be in breech of their own non solicitation agreement.
No representation or warranty made by any other person working for Dynamic Duo Cleaning, expressed or implied other than the company owner – Diane and Steve Rohde, which is not specifically set forth herein, shall be binding upon Dynamic Duo Cleaning. Dynamic Duo Cleaning reserves the right to re-evaluate rates and/or change the Service Agreement &/or policies at any time.
Dynamic Duo Cleaning does not allow its employees to take any item(s) of any nature from a client’s home without first having written permission for our office records. This is done for your protection as well as ours. If you choose to give your service pro something (a lamp for example) that you no longer need please protect them by also sending a note to the office that states that you gave them the item to prevent our staff from receiving reprimands or being terminated.
Referrals – Please let your friends and family know about us. If someone you refer to us uses our services recurring you will earn $25 for the referral.
Your Home – Our work place
OSHA requires employers to ensure the safety of all employees in the work environment. In following these requirements we ask your assistance in helping our staff to have the following as required by OSHA
* Appropriate footwear is required to be worn at all times where there is a risk of foot injuries from hot, wet, slippery, corrosive, poisonous substances, falling objects, crushing or penetrating actions. Shoes should be enclosed and have non slip soles.
* Protective gloves, aprons, shields, or other means of protection are provided and required if the employee has potential to be cut or has reasonably anticipated exposure to corrosive liquids, chemicals, blood or other potentially infectious materials.
* Making sure that rooms are well ventilated, so that the employee can avoid working with strong chemicals in poorly ventilated rooms.
* Maintaining a proper temperature in the home / work place. OSHA recommends temperature control in the range of 68-76? F and humidity control in the range of 20%-60%.
* Rest periods- every employee is entitled to 10 minutes of rest time per every four (4) hours or major fraction thereof. This is paid time.
It’s not hard and these little tips can save you a lot of extra work. Most of the time it’s a lot less than what the customer thinks they should do. They over prepare 7 out of 10 times. We know that you really want to get the best cleaning you can. This is why you go to the extremes and might “over do it” when you are preparing for carpet cleaning.
When Dynamic Duo Cleaning arrives at your appointment, there are countless times when so much has been prepped. Did it all need to be done? It’s horrible to let customers know this all didn’t need to be moved, so we wrote this instead.
We want you to have the best experience with the least amount of inconvenience. To accomplish this goal, we need your help in doing a little preparation for your cleaning visit…
- Vacuum your traffic areas before we arrive, if possible.
- Remove breakable items such as tabletop lamps and brick‐a‐brack during the cleaning process. Our liability insurance does not allow us to handle these items or to move furniture with breakables in place.
- Remove as many small pieces of furniture as possible, such as dining chairs, ottomans, and small tables from the areas you plan to have us clean.
- Your technician will be glad to help move light furniture at no extra charge, such as dining room chairs. Your cooperation helps us do a better job for you. We also would appreciate the floors to be free of personal items, toys, books, etc.
During the pre‐cleaning inspection, please tell our technician about any cleaning concerns that you may have, particularly those regarding spots or stains. If possible, tell the technician what caused the stain or spot. The cleaning technician assigned to your job is trained in specialized spotting procedures. He or she can evaluate spots and make appropriate recommendations.
Dynamic Duo Cleaning charges additional fees for some services because of added materials, time and labor involved in the process. Some of these add-ons include:
- Excessive buildup of dirt and grime
- Spot cleaning
- Pet Enzyme Treatment aka P.E.T.
Please let your family pets know that our technicians will not bite! We would appreciate mutual consideration! Pets need to be secured or gated away from the area to be serviced. We accept no responsibility for pets getting loose; as your door will be open (to allow for hoses) during your cleaning. We will not enter your home if no one is present and dogs are loose. Please make arrangements for your pets prior to our arrival.
Secure floor length draperies on the windowsill or drapery rod using hangers. This procedure prevents the fabric from directly contacting damp carpets during cleaning and drying, kindly perform this function prior to our arrival.]
Exceptions to these steps would be different if you have animal urine being removed. To make it very clear and without confusion. Please make sure all areas of animal urine are cleared with at least a two-foot radius.
We might need larger areas for different methods of exaction. When Dynamic Duo Cleaning arrives at your house we will help with the details of preparing for carpet cleaning with animal urine. We give it our approval to make sure your items are safe and dry.
Because animal urine is so common, but also so different and unique. Please feel free to contact us with any questions you might have. We have replaced entire rooms of carpet and pad because the urine was that heavy. In most cases following the detailed instructions will make this a quick and enjoyable experience leaving you with the best experience possible.
Terms of Service
We are always happy to add-on vacuuming of carpets for $15 per room up to 150 sq ft.
Any additional sq ft. beyond the estimate is .35¢ per sq ft., Added rooms are $35 up to 150 sq ft., hallways are $15 each, steps are $2.50 each, and landings are $5 each.
Any additional sq ft. beyond the estimate for UV Light with Pet Enzyme Treatment is .35¢ per square foot, added rooms are $25 up to 150 sq ft., hallways are $10 each and steps are $1.50 each, and landings are $7 each.
We cannot guarantee the complete removal of Coffee, Wine, Blood, Urine, Rust, Ink, Grease, Makeup, Gum, Kool-Aid, Soda, Mud, Wax, etc.
We offer a 48-hour guarantee after your final walk-through. If we must return after our guarantee has expired, there is an $80 minimum trip fee which covers up to 300 sq ft. of carpet and does not include our Spot Stain Removal or UV Light with Pet Enzyme Treatment.